10 Tips For Successfully Managing Remote Workers

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By analyzing these metrics with the help of ActivTrak’s clear reports, managers can unlock data-driven insights about how their remote teams work best without micromanaging their day-to-day. Managers should also encourage remote employees to take ownership of their performance data and to take time to look at those same metrics to understand how they approach their work. With the Covid-19 epidemic, many employees — and their managers — are finding themselves working out of the office and separated from each other for the first time. First, it’s important to understand the common challenges, from isolation to distractions to lack of face-to-face supervision. A big part of managing remote teams is making sure your remote employees know exactly what your expectations are. For example, let them know how often you want them to check in, whether you’d like them to touch base before they end their workday and if they should track their time.

  • If your company doesn’t have technology tools already in place, there are inexpensive ways to obtain simple versions of these tools for your team, as a short-term fix.
  • It also allows for extra perks, such as allowing employees to start their weekend early.
  • Remote work used to be a sign of a good work culture in blossoming startups and enterprises.
  • Rotate meeting times so that the inconvenience of having a meeting either too late or too early in the day does not fall on one employee.
  • As we say in the Navy SEAL teams, “Calm is contagious.” But guess what?
  • Daily stand-ups are one way to advocate for team-building, but they’re not the end-all-be-all for communication with remote teams.

You should not ask them to remove these habits completely since a little distraction from working long hours will prevent them from getting burnt out. Iterations and good meetings are key to mitigate frustration and boredom. The idea is to keep the team in “flow state”The effort of each cycle is compensated with the existing capacities and, of course, those that we are building with each step we take in the work.

Also, offer individual and team feedback regularly so that your colleagues can locate their pain points and improvise accordingly. When someone works from home, they need to perform household chores like rearing children and taking care of the elderly. It’s a good idea to let them work at a convenient time and day. Instead of focusing on when they work, you need to shift your focus to the actual amount of work they do.

Maintain Strong Team Bonds

Evaluating the progress of your remote team members is an excellent way to start your organizational guideline revision. This strategy plays an essential role in analyzing the strengths and weaknesses of the previous and present remote team management. Therefore, you must track the existing communication guidelines to sustain organizational productivity while the team remotely works effectively. To help you implement stable data management effectively, you can utilize online tools that allow you to assign and distribute tasks to your team. To track productivity even in a work-at-home setup, using tools such as Trello and other similar apps that help promote team spirit is a wise choice.

Integrations Connect KYT directly to the tools your team already uses. Shout-outs Give employee recognition in a meaningful, authentic way. As a manager and leader of virtual teams, it is your job to help your people navigate these challenges and come out on top of the remote work pile. If you can navigate this area well then you and your team will have a strong foothold for not only a successful career but also a happy and healthy life. The primary reason you’d want to invest in project tracking software is for remote collaboration.

effectively managing a remote team

Also, because they may not have a chance to see how others are doing things, they may always be apprehensive regarding their ability to meet the standard. This calls on you to be deliberate when it comes to providing feedback. As a manager, you may also be the source of employee problems if you fail to respect the fact that even though they may be working remotely, they are not available 24/7. Unless it was an absolute emergency, you would want to keep communication within reasonable hours. In a remote environment, the team members you manage meet different emotional challenges than those in a co-located environment. Just because employees are working remotely should not mean that they can never meet physically if an opportunity arises.

Transitioning Teams To Remote Work

Try to find solutions for their concerns, show them that you care for their well-being. We all know a sudden shift in the work environment is not ideal. Your team may be used to working synchronously with each other; exchanging ideas, clearing doubts, among other things.

effectively managing a remote team

Use simple pulse surveys to ask specific questions or track output to collect data and find areas of recognition. Managers need to understand that their employees will have major distractions when they are working from home. Hence, you should accept such distractions of your remote teams from time to time since it is critical to enhancing their productivity. Remote employees may feel they’re disturbing you by contacting you outside of scheduled meeting times, especially if you work in different time zones.

A Guide To Managing Your Newly Remote Workers

Learning how to manage your team remotely is a new challenge with new hurdles and hoops. To stay five steps ahead of the competition, set your team up for success with clear expectations, trackable workflows, fewer meetings, the right gear, and an underpinning of support. With a streamlined approach, teams working remotely can deliver a massive productivity boost. To manage a remote team effectively, you need the right equipment.

If you don’t have first-hand experience managing remote teams, you have to gather enough knowledge initially. After understanding how virtual teams work, create a training program for your employees. This technique includes welcoming and orienting your remote staff by designing a presentation that provides individual roles. With remote employees, you have to ensure you’re using tools they’re familiar with. For example, Zoom for video, face-to-face communication can help with engagement.

Maintaining the delicate balance of ensuring everyone is on track without being overbearing is critical to a happy team environment. If you don’t plan adequately, you may Managing a Remote Team struggle to maintain a strong and effective team. Virtual employees should understand that they will decide the balance between their personal and professional life.

Instead of checking them, you can easily track their work using the monitoring software and also wait for their final outcome. If their deliverables match with your expected quality that should be enough reason to let your team https://globalcloudteam.com/ function on their own. Less dissatisfaction – Remote employees work in their own comfort zone, being surrounded by their loved one. They save money and commute time, it gives them extra time to invest in their personal life.

Allow your team members to get involved in all aspects of the business. Organize meetings and let them know the company’s objectives and mission. The job title of manager is reserved for those who can lead and/or guide the teams they manage to do their best work, and efficiently at that. And though remote schedules may be a bit more flexible, you should check-in with your employees about the status of your project. Employees work most aptly when they know what needs to be done. Project tracking software is the difference between teams that get things done and teams that don’t.

Amazing Tools For Team Collaboration

Employees don’t expect leaders to have all the answers, but they do expect them to acknowledge the elephant in the room. Leaders can relaunch and regain the trust that is necessary to unite and inspire their teams to press onward. Team leaders should focus their relaunch in four key areas, and the place to start is to revisit the team’s sense of shared purpose.

For example, with Mintent, you can create workflows for specific jobs that will define due dates and tasks to be completed on each step of a project. Trello can be helpful for creating both long and short term tasks which makes performance tracking even easier. As telecommuting changes the business landscape, managing remote teams depends on a clear, easy-to-use online system for project tracking and collaboration. Remote employees can be more productive than their brick-and-mortar-based counterparts, but only if they’re managed correctly; with respect, without micromanaging, and using the right tools. Whether your company has three, 30, or 300 remote workers, it’s essential that you know how to manage a remote team. Effective remote teams also work with their managers to tackle any obstacles that come with working from home and contribute to a culture of continuous improvement.

Remote workers aren’t seeing and chatting with their coworkers regularly, so they can lose the social connections that are critical to creating a strong team dynamic. Even though your team may be physically separate, it should still operate as seamlessly as it would if everyone were in the office together. Setting your workers up for success requires time and effort, but the benefits are well worth it.

In fact, a 2018 poll found that employees who have friendships and personal connections at work are more engaged and motivated to do great work. In addition to sharing expectations with each team member individually, it’s also important to document your communication process so remote employees have something to reference. For example, outline what kinds of questions or issues necessitate a group meeting or video call versus a quick message or email. Provide details about timing and responsiveness, such as how soon you expect a response to an email during working hours. Now let’s look at the top 5 tips to manage remote teams for max productivity and job satisfaction. Managers must, therefore, engage in regular team socializing to build a human connection and build trust and inclusion with the entire team.

Allocate a certain time slot in a week where all members can plan a gaming session. A new game each week that builds team morale and facilitates social communication. Encourage teams to take virtual coffee breaks wherein the entire team can have random discussions online over a coffee. Most of the critical issues do get identified at the very last minute, causing the project plan to deviate and incurring additional costs. Hence, it is mandatory to stay updated with the status of each task daily. A daily meeting with the virtual presence of all employees will address the problem.

Therefore, if your team members can’t overcome work from home challenges, these risks may harm their productivity. After setting a regular conference schedule, appoint a team lead. This strategy helps in easy information transfer within different departments. Moreover, having a team lead lessens the time you’ll spend meeting the entire team.

effectively managing a remote team

In short, managing remote teams is like playing the management game on difficult mode. When you’re busy, it’s easy to cancel or postpone seemingly non-essential events such as one-on-one conversations. However, these meetings are crucial for effectively managing remote teams. That’s because remote employees often miss small updates and ad hoc meetings that happen throughout the day, and may not be as up-to-date as local employees.

Give Team Access To The Same Collaboration Tools

Generate idea, startup culture, funding a startup, hiring process, MVP development, launching and more, all now at one spot with a special NeoITO Bonus. Don’t miss a chance to appreciate your employees on a job well done. They will feel more positive and happy towards their work and it makes them feel valued.

Take the time to speak with team members about their challenges and preferred work schedules, methods, and tools. Then, pull in resources from elsewhere in your organization to smooth the flow and make their working lives easier. When you manage a remote workforce, you must be knowledgeable of the challenges you are up against, so that way you’re prepared for whatever comes your way. Our guide will walk you through overcoming these challenges and giving you the tools you never knew you needed. Create a remote work policy that answers any questions remote workers might have and offers additional productivity resources. Meanwhile, people unconsciously scan faces and body postures to “read” reactions to things we say and do.

Effective Collaboration On Documents

Remember to differentiate the meetings you plan, avoid at all costs making meetings for everything at the same time. Summoning everyone to a meeting room and expecting to solve all these types of meetings is the most common mistake of those who do not know how to manage. From segmentation and governance I am left with the management of meetings. Personally I enjoy the simplicity and power of some tools like Trello. If I’m going to use Microsoft Teams or Slack, I’ll always try to have these management tools natively integrated.

Thus, with the recent pandemic, businesses that were not yet considering remote work had to think fast on their feet and adapt to their new environment. It was easy enough to set employees up with equipment to work from home in a matter of days. However, effectively managing teams remotely became a whole new dynamic. Managing remote teams can be challenging, but if you follow the best practices laid out above, creating an effective, open, and collaborative remote work environment for employees is possible. At ActivTrak, we believe that data is the key to unlocking the potential of remote teams.

Tutorial Videos

There should be a clear timetable for meetings, and employees should know what different people are doing so that they have an idea of where they fit in the process. He is a training designer and researcher at VitalSmarts, a leadership training company in Provo, Utah. SHRM Online has collected the following 10 tips from Pellman, Sparrow and others to help managers who work with remote employees. When the topic of remote work comes up, it’s quite common for people to be doubtful of how to work on the projects. The whole process involves connecting solopreneurs and project teams living in different countries or continents.

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